Attendance management and payroll calculation are two tasks that are not only costly for any organization but also very time consuming. Manual recording or using conventional methods of attendance marking often lead to erroneous recording and false attendance marking on employees’ side. With employees, ‘buddy punching’ is quite a common practice, leading to erroneous recording of attendance on the HR personnel’s side and in turn erroneous payroll calculation. Furthermore, because it is time consuming, there may be delay in handing out salary payments to the employees.
For companies with multiple locations, these issues are experienced tenfold. It becomes very difficult for HR personnel to keep track of attendance data of every employee, at every site. As a result, it may lead to erroneous payroll calculations and chaos. It may also lead to delay in salary payments. Hence, such companies require a solution that enables them to manage attendance and payroll data of each employee from a central location.
Matrix’s web based COSEC solutions provide a perfect answer to these issues. The devices are specifically designed to meet the needs of multi-location organizations. They are scalable up to 65,000 devices and 1 Million users. Furthermore, the devices can be connected with a central server at a single location. This resolves the problem of collecting large amount of employee attendance data from multiple locations. The devices allow attendance marking of each employee based on their credentials, such as fingerprint, palm vein pattern, etc., leaving false attendance marking completely out of the equation. The solutions also offer flexible attendance policies.
The COSEC solutions also handle the payroll issues, since they can be integrated with external payroll software. This enables the HR personnel to spend minimum time after salary calculation. This enhances harmony between management and employees, which in turn enhances overall productivity of the company. Moreover, management and HR can extract reports and charts whenever they require, for the data is directly stored on a central server.
These solutions also provide companies with a web based portal for the employees, called the Employee Self Service (ESS). In here, the employees can manage their leaves, tours, attendance corrections, etc. on their own. This portal is useful for companies who have employees working in the field, making it difficult for them to physically mark their attendance at the office premises. The ESS allows attendance marking via a mobile application called COSEC APTA. The portal allows an employee to mark their attendance based on the GPS signals of the his or her whereabouts.