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Solution Overview

In today’s business landscape, modern enterprises often rely on third-party contractors to fulfill their diverse workforce requirements, whether for short-term projects or ongoing operational needs. However, effectively managing multiple contractors and their workforce can pose challenges in terms of safety, legal compliance, and financial control. To address these issues, organizations require a comprehensive solution that streamlines contract workers’ management while bolstering accountability and efficiency.

Available as an on-premise as well as an on-cloud solution, Matrix Contract Workers Management is specifically tailored for large organizations. This advanced platform automates and optimizes key processes involved in managing contract workers, encompassing planning, work order, enrolment, worker induction, time-attendance, and access control. Matrix Contract Workers Management seamlessly integrates with COSEC biometric and RFID card devices to collect workers’ entry-exit data, accurately calculating their work hours based on predefined attendance policies. The system efficiently transfers this information to the organization’s ERP and payroll systems.

By leveraging Matrix Contract Workers Management, managers and contractors can significantly improve labor productivity, enhance operational efficiency, and ultimately reduce overall costs. This robust solution offers a centralized and reliable framework for effectively managing contract workers, mitigating risks, and ensuring regulatory compliance.

What Matrix Offers

Comprehensive Worker Profile

Comprehensive Worker Profile and Pass Creation

Automating and streamlining contract worker management processes can greatly benefit organizations, as the specific requirements vary across different entities. By centralizing work information and eliminating the need for scattered spreadsheets, Matrix Contract Workers Management provides a comprehensive solution to enhance efficiency.

This platform enables the creation and management of worker profiles, encompassing personal information, contact details, photographs, and access rights.

With Matrix Contract Workers Management, organizations can effectively consolidate and organize worker information, eliminating chaos and streamlining the management of contract workers in a professional and efficient manner.

Comprehensive Worker Profile and Pass Creation

Exclusive Contractor Portal

Exclusive Contractor Portal

The inclusion of a dedicated portal within Matrix Contract Workers Management provides contractors with a comprehensive and efficient platform for managing their work orders and workers. This labor management system incorporates a separate dashboard that offers contractors a quick and comprehensive overview of all essential functions.

Contractors can easily access and review their assigned work orders, monitor the status of ongoing work orders, add new workers, submit worker profiles for approval, update their own profiles, and generate various reports. The dashboard serves as a centralized hub, presenting contractors with a convenient single-window view of work orders and worker status. By leveraging this intuitive interface, contractors can efficiently manage their operations, monitor progress, and access vital information, ultimately enhancing productivity and facilitating effective decision-making processes.

Exclusive Contractor Portal

Easy Work Order Management

Easy Work Order Management

To effectively delegate various tasks to different contractors based on their specialized expertise, Matrix Contract Workers Management offers a seamless solution. This comprehensive platform enables organizations to create work orders and assign them to contractors, complete with specified validity dates. Contractors, in turn, can allocate these work orders to their pre-registered workers, ensuring a streamlined workflow.

Project managers benefit from a centralized view, as they can track the status of all their work orders from a single, convenient window. The manager has the flexibility to close a work order once the specified tasks are completed or when the validity period expires. This professional system empowers organizations to efficiently manage the assignment and progress of work orders, enhancing coordination, productivity, and project oversight.

Easy Work Order Management

Easy Worker Attendance Management

Easy Worker Attendance Management

The Matrix Contract Workforce Management solution includes a highly flexible and top-tier time-attendance function. This feature ensures that contract workers’ attendance, timings, shift schedules, and overtime are managed with the same level of precision as regular employees. Organizations can establish multiple attendance policies, encompassing parameters such as late-in, early-out, absenteeism, and overtime, which can then be assigned to workers as needed.

By enforcing these policies consistently and accurately across the organization, Matrix Contract Workers Management effectively reduces manpower costs. This solution not only streamlines time-attendance tracking for contract workers but also ensures adherence to organizational policies, enhancing operational efficiency, and optimizing resource allocation. With its robust functionality, the software enables organizations to effectively manage and monitor contract workers’ time-related aspects, contributing to overall cost savings and improved workforce management.

Easy Worker Attendance Management

Payroll Integration and Informative Reports

Payroll Integration and Informative Reports

Matrix Contract Workers Management offers seamless integration with third-party payroll, HRMS, and ERP applications, eliminating data entry errors and saving valuable time and resources. By effortlessly transferring attendance data to these applications, organizations can enhance accuracy and efficiency while reducing costs. The solution also provides meaningful and informative reports that empower managers to assess the situation and make informed decisions.

With Matrix Contract Workers Management, administrators can generate reports tailored to specific organizations, departments, selected users, and time periods. These reports can be conveniently exported to various file formats, including PDF, Excel, Word, RTF, CSV, and text, ensuring compatibility and ease of use. This solution equips organizations with comprehensive reporting capabilities, enabling data-driven insights and facilitating effective decision-making processes.

Payroll Integration and Informative Reports

Features

Easy Contractor and Worker Profile Creation-01

Easy Contractor Creation

Easily create detailed contractor, assign multiple work types, and generate prescribed format reports

Easy Contractor and Worker Profile Creation-01

Worker Pass Creation-01

Worker Profile Creation

Effortlessly create worker profile offering various pass types based on profile, location, and department

Worker Pass Creation-01

Worker Induction-01

Worker Induction

Establish various induction levels, connecting them to work orders and approving authorities for efficient worker onboarding

Worker Induction-01

Informative Dashboard-01

Informative Dashboard

Access an all-inclusive dashboard displaying work order status, contractor details, worker attendance summary, and more at a glance

Informative Dashboard-01

Workers Access Control and Time-Attendance-01

Workersโ€™ Access Control and Time-Attendance

Efficiently manage worker time-attendance with customizable policies and shift-schedules, while advanced access control prevents unauthorized entry

Workers Access Control and Time-Attendance-01

Blacklist Workers-01

Blacklist Workers

Maintain records of blacklisted workers and prevent their entry into premises for enhanced security and compliance

Blacklist Workers-01

Process Diagram

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