The rapid growth of industrialization has led to a significant increase in the number of employees within organizations. Consequently, managing employee queries related to leave management and overtime has become a daunting task for the HR department.
To address this challenge, Matrix provides Employee Self Service Solution that offers a comprehensive web-based employee portal. Available as an on-premise as well as an on-cloud solution, this solution empowers users to efficiently monitor and manage their time, attendance, and leave options. By utilizing the Employee Self Service (ESS) platform, employees can access the information they need without burdening their supervisors or HR personnel.
Matrix ESS provides employees with the ability to check their entitlements, access real-time work time-related information, and view various details such as attendance summary, punch events, leave balance, holiday, and work schedules. Furthermore, reporting officers can utilize ESS to approve or reject leave and tour applications, authorize attendance, and plan the work schedules of their subordinates. This integrated solution streamlines employee management processes and enhances organizational efficiency.
Easy Updation of User profile
Matrix Employee Self Service (ESS) provides employees with the convenience of accessing and updating their personal information. With COSEC ESS, employees have the ability to add or edit details such as their name, age, birth date, address, and contact number. This feature plays a crucial role in ensuring an accurate and up-to-date database of employee information.
By empowering employees to take charge of their own profile details, COSEC ESS contributes to maintaining an error-free and reliable record of every employee within the organization. This not only streamlines administrative processes but also enhances data accuracy and integrity. With COSEC ESS, employees can actively participate in maintaining the integrity of their personal information, fostering a culture of responsibility and accountability within the organization.
Mark Attendance Using Wi-Fi and GPS
In certain instances, employees may encounter challenges when it comes to marking their attendance accurately. Factors such as missed punches or difficulties caused by weather conditions, such as dry fingers leading to failure of biometric devices, can arise. Furthermore, long queues can create inconvenience and inefficiency for employees.
Matrix Employee Self Service (ESS) addresses these challenges by providing an automated attendance marking system through Wi-Fi enabled devices. This eliminates the need for manual punches and offers a convenient one-stop solution. Additionally, ESS streamlines attendance tracking for field or remote employees, eliminating the complexities faced by HR personnel. Field employees can simply log in to the ESS portal and mark their attendance without the need to visit the office. With ESS, organizations can overcome attendance-related obstacles, enhance accuracy, and improve efficiency for all employees.
View Attendance and Leave Details
Matrix Employee Self Service (ESS) offers employees a seamless solution to effectively manage their leaves and maintain accurate attendance records. Through a direct web-based access, ESS empowers employees to effortlessly track their attendance summary, attendance details, and leave status.This includes the ability to view information for specific days, the current month, previous month, or any desired timeframe.
The comprehensive display of this information is presented with user-friendly visual indicators, enabling easy interpretation and understanding. By providing employees with real-time access to their leave and attendance details, Matrix ESS reduces confusion, enhances transparency, and ensures accurate records. This streamlined approach promotes efficiency, empowers employees to stay informed about their leave status, and ultimately contributes to an improved work experience for all.
Leave/Tour Application and Approval
The conventional process of filling out paper forms for leave applications and waiting for approval from reporting officers often results in frustration. Matrix Employee Self Service (ESS) revolutionizes this experience by enabling employees to submit various requests, including attendance authorization, overtime, compensatory-off, and personal/official tour, through the user-friendly ESS portal.
These requests are seamlessly reflected on the reporting officer’s ESS dashboard, streamlining the approval process. By leveraging this web-based portal, the cumbersome and time-consuming nature of manual paperwork can be eliminated. Matrix ESS empowers employees with a convenient and efficient way to request and manage various authorizations, enhancing workflow efficiency and promoting a more productive work environment. Say goodbye to paperwork and embrace a digital, hassle-free solution with Matrix ESS.
View Cafeteria, Visitor Details and Management
Matrix Employee Self Service (ESS) provides employees with comprehensive access to their cafeteria details, ensuring a transparent and streamlined experience. Through the ESS portal, users can effortlessly track their pre-paid and post-paid cafeteria expenses on a monthly basis. Additionally, employees can conveniently view the monthly menu and request corrections in consumption if needed.
Matrix ESS empowers authorized personnel to efficiently pre-register visitors, simplifying the visitor management process and ensuring a seamless check-in experience. By leveraging Matrix ESS, employees gain complete visibility and control over their cafeteria transactions while authorized personnel can enhance visitor registration efficiency. This integrated solution eliminates manual tracking, enhances accuracy, and fosters a more organized and efficient cafeteria management system. With Matrix ESS, employees can effortlessly manage their cafeteria-related activities, saving time and improving overall satisfaction.
Get a quick overview of leave, attendance, and shifts, offering a comprehensive summary at a glance
Approve attendance correction with all changes recorded in the database for audit trail purposes
Simplify group attendance marking by allowing Admin Users/Reporting In-Charge to upload a group photo, enhancing flexibility, convenience, and saving time
Group Members Report
Enable Reporting In-charge to swiftly access informative reports with comprehensive summaries and varied filters, enabling faster analyses and informed decision-making
Broadcast customized message on the dashboard providing quick updates to users, reducing administrative work, and delivering instant company-wide news in one go
Empowers users in their personal planning and easing management by viewing their shifts and schedules for the current and upcoming months